By Laws
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ARTICLE 1: NAME
The name of the organization shall be the Arizona Society
for Hospital Engineering,
(DBA as the Arizona Society for Healthcare Engineering).
ARTICLE 2: OBJECTIVES
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Encouraging and assisting members to expand their
knowledge and increase their competence in hospital
engineering.
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Cooperating with hospitals, allied health care
organizations, regulatory bodies, professional
engineering and architectural groups in matters
pertaining to hospital engineering.
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Bringing about closer cooperation among members to
promote efficiency, to provide a medium for the
interchange of ideas; and to disseminate material
pertaining to hospital engineering.
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Encouraging participation and assistance in conducting
regular meetings, conferences and educational programs.
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Society is organized exclusively for charitable,
scientific, and educational purposes as a non-profit
society. Its business shall be conducted so that no part
of its income or earnings will accrue to the benefit of
any member, director, officer, or other individual. Upon
dissolution, the assets shall be distributed to an
organization enjoying an exempt status under 5501(c)(3)
of the Internal Revenue Code or a successor statutory
authority.
ARTICLE 3: MEMBERSHIP
SECTION 1: ELIGIBILITY
Hospital engineering is defined as both an art and a science
of efficiency planning, managing, and maintaining the
physical environment and equipment for health care.
Membership in the following categories is available to
individuals who support the society’s mission and
objectives.
SECTION 2: MEMBERSHIP
A. MEMBER
Full membership in the society shall be available to
individuals, regardless of title, who are actively
employed in health care related facilities (those that
provide patient care) and who have the responsibility
for health care facility operations (plant engineering,
design/construction, security, safety, clinical
engineering and telecommunications). This membership
category may vote and hold office.
B. ASSOCIATE MEMBER
Membership also includes individuals actively engaged in
services directly related to any of these disciplines:
consultants, health planning professionals, allied
hospital association professionals, shared services
personnel, contract management firms, government
officials, third-party payers, and management personnel
in universities affiliated indirectly with medical
centers. This class includes contract based personnel
and corporate officers of hospital chains. Associate
membership in the society shall be available to
manufacturers, vendors, distributors, and their
respective employees and to those that have an interest
in the field of hospital engineering. Associate members
may attend and participate in Arizona Society for
Hospital Engineers meetings but may not vote or hold
office.
C. HONORARY RETIRED MEMBERSHIP
1. A member in good standing who retires from active
employment in the health care field shall remain in good
standing as a lifetime, paid up member. The Society
shall issue a life-long membership card to each retired
member and he (they) shall have the same privileges of
membership as all other members.
2. Any retired member who has been in the Society at
least five years prior to retirement shall have meals
paid for by the Society at all business meetings,
provided funds are available. This membership category
may vote and hold office.
The Board of Directors will approve all membership
applications.
SECTION 3: RESIGNATION
Any member may resign at any time, but such resignation
shall not become effective until accepted by the
President. Resigning shall not relieve the member from
his obligation to pay dues for the current year.
SECTION 4: TERMINATION AND SUSPENSION
A. Any member may be terminated by a notice from the
Board of Directors for failure to pay dues or
non-compliance with or violation of any of the pertinent
provisions of these Bylaws, Rules and Regulations and
amendments.
B. Any member whose conduct shall be detrimental to the
best interests of the Society, or who shall willfully
violate these Bylaws, Rules and Regulations and
amendments may be suspended or terminated by action of
the Board of Directors after affording the member an
opportunity for a hearing before the Board of Directors.
ARTICLE 4: MEETINGS
Meetings and activities shall be held periodically during
the year with not less than four (4) meetings having time
devoted to conducting Society business. Generally, meetings
should be held in the vicinity of Tucson or Phoenix;
however, meetings may be held at other locations in the
state depending on approval by the majority of members
present at the regular meeting when such proposal is
presented. An annual meeting shall be held in January for
the purposes of installing new officers. (The first
quarterly meeting shall include the installation of new
officers for the Society).
ARTICLE 5: OFFICERS AND DIRECTORS
SECTION 1: ELIGIBILITY
Only members in good standing shall be eligible to serve as
officers of the Society.
SECTION 2: OFFICERS AND BOARD OF DIRECTORS
The officers shall be a President, a Secretary, and a
Treasurer. The Board of Directors shall consist of the three
(3) named officers and the immediate Past President. The
Secretary will be President-Elect. The President shall not
succeed himself.
SECTION 3: ELECTION OF OFFICERS
A nominating committee appointed by the Board of Directors
will select a slate of nominees from the members who will
serve as officers. At an appropriate business meeting, the
slate will be presented to the membership for further floor
nominations and approval. The Secretary shall mail a ballot
listing nominees to each member of the Society not less than
two (2) months prior to the annual meeting. All ballots
shall be returned to the Secretary. No ballot shall be
marked valid if postmarked later than one (1) month prior to
the date of the annual meeting. The vote shall be tabulated
by the Secretary and reported the Board of Directors. The
nominee who receives the highest number of votes shall be
designated the Secretary and President-Elect. The nominee
with the second highest number of votes shall be the
Treasurer. The results shall be announced and published at
the following meeting. Ballots returned to the Secretary
shall be retained until the next election process at which
time they shall be destroyed.
SECTION 4: DUTIES OF THE PRESIDENT
The President shall be the Executive Officer of the Society;
shall preside at all meetings of the Society and serve as
Chairman of the Board of Directors. His (The President’s)
duties include supervising the activities of the Society,
assigning special committees and keeping the permanent files
of the Society, which will be passed on to the next
President. At the annual meeting, he (The President) shall
present a report to the members outlining the Society
activities during the year.
SECTION 5: DUTIES OF THE SECRETARY
The Secretary shall be responsible for recording and
documenting proceedings of all Society meetings and
activities. These recorded minutes shall be circulated to
all members in good standing for review and approval. He
(The Secretary) shall maintain a membership list, official
records of the Society and perform such other duties as
assigned to him (The Secretary) by the President. All
records prepared by the Secretary will become part of the
permanent files of the Society.
SECTION 6: DUTIES OF THE TREASURER
The Treasurer shall be responsible for the financial affairs
of the Society by receiving all income and disbursing funds
for Society expenses. He (The Treasurer) shall maintain a
record of all income and expenses and prepare a monthly
financial report. He (The Treasurer) shall perform such
other duties as assigned to him (The Treasurer) by the
President.
SECTION 7: VACANCIES
In the event the President should be unable to fulfill his
term of office, the Secretary shall become Acting President
until the next annual meeting at which time he will assume
the Presidency. In the event the office of
Secretary/President-Elect becomes vacant, the Treasurer
shall become the Secretary/President-Elect. The Treasurer’s
office shall then be filled by the nominee who received the
third highest number of votes in the previous election.
The term of office for each elected officer shall be one (1)
year.
ARTICLE 6: DUES
SECTION 1: RATE OF DUES
Annual dues for each Society member shall be established by
a two-thirds (2/3) majority vote for the membership present
at the regular meeting when such proposal is presented;
however, the dues rate should not be greater than that
required to finance the ongoing expenses for activities of
the Society. All dues paid to the Society become the
property of the Society. New members joining after July 1st
shall be assessed one-half (1/2) the current rate for the
remainder of the calendar year.
A. Member $15.00
B. Associate Member $50.00
C. Retired Member (member in good standing) $ 0.00
SECTION 2: DUES RENEWAL
A notice of dues payable shall be sent by the Treasurer to
each member by November 15th of each year.
ARTICLE 7: AFFILIATIONS
The Society shall maintain affiliations with the Arizona
Hospital Association and with the American Society for
Hospital (Healthcare) Engineering of the American Hospital
Association by adhering to the applicable requirements of
the Bylaws, Rules and Regulations of these particular
organizations.
ARTICLE 8: MEETING CONDUCT
All meetings shall be conducted in accordance with Roberts
Rules of Order, latest edition.
ARTICLE 9: AMENDMENTS
These Bylaws, Rules and Regulations may be altered, amended,
or repealed by a two-thirds (2/3) vote of the membership
called for this purpose. Notice of proposed changes shall be
sent to all members at least two (2) weeks in advance of the
meeting. These Bylaws must be reviewed every two (2) years
for membership approval. At that time, the two-thirds (2/3)
vote by the membership present at the regular meeting (as
above) may retain the Bylaws or amend them.
Revisions: May 1985; September 1990; February 1996;
September 1999.
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